You can visit most pages on our website without giving us any information about yourself. But sometimes we do need information from you to provide services that you request.
1. The type of personal information and the purpose for collection
2. How we collect your personal information
3. Who has access to your personal data
4. How long your personal data will be processed
5. How your personal data is secured
6. How we process children's personal data
7. What are your rights in relation to the protection of personal data
8. How you can access your personal information
9. When we need to update this policy
After reading the following information, you will learn more about how we collect, store, use, and disclose your personal data when interacting or using our website, receiving our newsletters, or any related event.
The personal information you provide is collected for legitimate business purposes, which includes processing registrations or enquiries, keeping you informed about new events, products or offers, providing the best possible service to you, or booking flights and accommodation.
If you contact us, register, or request some information, you may be asked to fill in certain details about yourself. This data may include (however is not limited to): your first and last name, job title, company details, phone number, email address, payment information (i.e. method of payment), transactional details, tax information, and credit card details (secured by SSL protocol).
We also collect personal information from job applications such as your CV, the application form itself, cover letter, and interview notes.
We collect personal information directly when you provide it to us, automatically as you navigate through the websites, through third parties when you use services associated with our company, and when you complete any registration form, or any online modal form on our websites, newsletter subscription, email list etc.
When you visit our website, a cookie is placed on your device. If you accept it, it is used to provide you with a personalised experience and to assist in the collection of the site visitation statistics. You may refuse the cookie, if you wish. To do so, you will need to check your browser settings. Also, we have Google Analytics Statistics which records generally anonymous information and does not reveal your identity.
We collect certain information about your computer hardware and software, this includes (however is not limited to) IP address, browser type, operating system, access times, and referring website addresses. This information is used to provide general statistics regarding the use of our websites.
Your personal data is handled by our Company as a personal data controller. Furthermore, your personal data may be passed on to our subcontractors for the purposes specified above for processing.
We do not provide or sell your personal information to third parties except the above- mentioned entities, external employees, and other service providers that we employ to perform the tasks on our behalf. But we may share general personal information (such as job title and company name) with professional organisations (our event sponsors/exhibitors) to promote similar products and services related to your area of interest.
Also, part of our document package is the delegate list of our participants with the personal information such as name, job title, and corporate email which we share among registered participants only. If you do not consent to share this information with other delegates, please email firstname.lastname@example.org.
In order to protect our legitimate interests, we reserve the right to preserve, access, and disclose any information necessary to comply with the law, defend our legitimate interests in any legal proceedings, or to protect the property or safety of our Company or our employees and clients.
We process your personal data for as long as necessary, ie for as long as we provide our services or perform a mutual contract or agreement, or for the time necessary to perform archiving duties under applicable laws, such as the Value Added Tax Act, accounting or archiving law. For the duration of 10 years since the termination (or fulfillment) of the agreement, we may also keep your personal data in order to protect the legitimate interests of the Company.
When you provide your personal information to us we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that we store personally identifiable information on are kept in a secure environment. With these measures, your personal data is protected against loss, misuse, unauthorized access, disclosure, alteration, or destruction.
Our website is not intended for children under 16 years of age. We do not process personal data of children under 16 years of age. If we find out that personal data has been gathered from children under the age of 16, we will immediately delete that personal data. If you believe that a child under the age of 16 has provided us with personal data, please contact us via the email address email@example.com.
Your rights to our processing of your personal data are as follows:
a) The right of access to your personal data;
b) The right to correct your personal data;
c) The right to delete your personal data;
d) The right to limit the processing of your personal data;
e) The right to the portability of your personal data;
f) The right to withdraw consent to the processing of personal data where the lawfulness of processing is based on consent to the processing of personal data;
g) The right to object to the processing of your personal data;
h) The right to file a complaint for the processing of your personal data.
Below is a detailed explanation of the content of your individual rights so that you can have a better understanding of their content. You can claim all your rights by contacting us at the email address firstname.lastname@example.org.
Right of access to personal data
The content of this right is the ability to ask us at any time to confirm whether or not your personal data is processed and, if they are, for what purposes, to what extent, to what extent they are made available, the time they will be processed, whether your processing of your personal data takes place for automated decision-making, including profiling, and, finally, whether there is a right to repair, erase, limit processing, or objection.
Right to repair your personal data
The content of this right is the ability to ask us at any time to correct or supplement your personal data in case it is inaccurate or incomplete.
The right to delete your personal data
The content of this right is our duty to delete your personal data if:
a) they are no longer needed for the purposes for which they were collected or otherwise processed;
b) You have objections to processing on your part and there are no legitimate reasons for processing;
c) processing is unlawful;
d) There is our legal obligation to delete your personal data.
The right to restrict the processing of your personal data
The content of this right is that, in case of any disputed questions regarding the processing of your personal data, we are obliged to restrict the processing of your personal data. This limitation means that we will mark the personal data you have selected and ensure that they are not processed other than storing them. This does not apply if any of the exceptions provided for by law are met.
Contentious issues within the meaning of the foregoing may for example be the fact that:
a) You deny the accuracy of your personal information;
b) Processing is unlawful, and you refuse to erase personal data and instead request restrictions on its use;
c) The Company no longer needs your personal data for processing, but you request such personal data for the determination, performance, or defence of legal claims (the right to limit processing thereby protects your interests as our Company prohibits their deletion); or
d) You have objected to the processing of your personal data.
If the reasons for limiting the processing of your personal data are no longer met, the processing limitation will be immediately revoked by the Company.
Right to withdraw consent to the processing of personal data
For certain categories of personal data (such as processing of email addresses by data subjects for the Company's marketing purposes), it is essential that you consent to the processing of personal data for one or more specific purposes. If you have been authorized to process selected categories of personal data whose processing is not necessary for the purposes of fulfilling the contract, fulfilment of the Company's legal duty, protection of important interests of the Company or other natural person, fulfilment of a public service task or public authority, or for the purpose of protecting the legitimate interests of the Company, you are entitled to withdraw your consent to the processing of your personal data at any time.
If you would like to withdraw your consent to the processing of selected categories of personal data to which you have previously given your explicit consent, it is sufficient to send an email in which you are declining your consent to the processing of selected personal data categories to email@example.com with the personal details you do not want us to continue processing. To speed up processing your application, we recommend that you enter the "Revocation of consent to the processing of personal data" in the subject of the e-mail message.
Revocation of consent is also possible directly from any commercial communication (the so- called newsletter) sent to your e-mail address.
Revocation of consent is without prejudice to the lawfulness of processing based on consent given prior to the removal. Revocation of consent also has no effect on the processing of personal data processed by the Company under another legal title.
Right to the portability of your personal data
This right means that if you have provided us with your personal data, you have the right to require us to forward this data directly to another personal data administrator in a structured, commonly used, and machine-readable format, provided that:
a) the processing of personal data is carried out in our Company in an automated manner;
b) processing is based on consent to the processing of personal data or to the conclusion or performance of the contract.
Right to object to the processing of your personal data
The content of this right is the possibility of raising your objection against the processing of your personal data, which we continue to process after termination of service under the legal title of legitimate interest. The legitimate interest of the Company may be, for example, the retention of personal data in order to effectively defend the Company in the event of a dispute with the client. For these purposes, the Company is authorized to retain the personal data of the client even after a reasonable period of time after termination of the service, as the personal data of the client may enable the Company to defend its rights and legitimate interests in any dispute.
The Company is not authorized to continue processing your personal data unless it demonstrates serious legitimate processing grounds that outweigh your interests or rights, or for the determination, performance, or defense of legal claims.
If we process your personal data solely for the purpose of direct marketing, you are entitled to object at any time to such processing of personal data. If you make such an objection, our Company will no longer process your personal data for direct marketing purposes.
You can access some of the personal information that we collect about you by logging into our CRM. You also have the right to make a request to access other personal information we hold about you and to request corrections of any errors in that data.
We will need to change this policy from time to time in order to make sure it stays up to date with the latest legal requirements and any changes to our privacy management practices. A copy of the latest version of this policy will always be available on this page.
If you have any questions about this text or for processing your personal information, you may contact the Company at any time by email: firstname.lastname@example.org